Corporate Legal Assistant

On behalf of our client, Highbury Asset Management Inc. we are searching for a capable and detail-oriented part-time Corporate Legal Assistant in Victoria, BC, to manage their core corporate, legal-administrative, and property administration functions across their diverse group of privately held companies, trusts, and real estate assets. This is a part-time 24-32 hours per week opportunity (with future full-time potential).

Do you bring experience in corporate legal administration, governance support, or paralegal roles? This is an opportunity to be a trusted steward of corporate and property records within a long-standing, privately held business group. If you value precision, accountability, and continuity, this new opportunity will provide you with a stable and meaningful professional home.

About Highbury Asset Management

Highbury Asset Management is a dynamic and forward-looking company that specializes in executive management, strategic planning, financing, and shared finance, and administration services to a diverse portfolio of real estate and retail investments. The company is rooted in the scenic landscapes of southern Vancouver Island and Salt Spring Island, where they proudly manage a thriving collection of businesses employing over 400 dedicated staff.

Their portfolio is as diverse as the communities they serve. They oversee a wide range of assets, including grocery stores, liquor stores, cannabis store, mobile home park, commercial real estate centers, staff housing, and properties for development. To see the full portfolio list and to learn more about the values and the commitment of this dynamic company, much more detail is provided in the full Job Description and Company Overview.

Why consider this opportunity?

Highbury Asset Management is offering a stable, long-term role with predictable workflows and a supportive work environment. Compensation is $35.00 – $40.00 per hour commensurate with experience and qualifications. This range reflects local Victoria market rates for experienced corporate administrators and legal-administrative professionals and recognizes the responsibility associated with managing corporate records, regulatory filings, leases, and multi-entity administration.

Benefits include:

• Extended medical and dental coverage
• Paid vacation and statutory holidays
• Access to confidential counselling and wellness support services
• A generous employee discount on grocery purchases
• Flexibility in scheduling in this part-time 24-32 hours per week opportunity (with future full-time potential{)

Key Responsibilities Include:

Corporate Records, Governance and Regulatory Compliance

• Maintain and administer corporate and trust records, including minute books, resolutions, annual reports, statutory filings, transparency registers, and historical schedules related to dividends, loans, and trust distributions; coordinate incorporations, trust formations, reorganizations, and execution of governance documents.
• Manage regulatory filings and reporting through provincial systems, administer Land Title records, monitor related accounts, and coordinate required filings for regulated entities.

Lease, Property, and Tax Administration

• Prepare and administer commercial and residential leases, renewals, notices, rent increases, tenancy matters, purchase and sale agreements, and insurance renewals, while tracking key terms and critical dates.
• Maintain property tax schedules, review assessment notices, support appeal analysis, and track assessed values and tax obligations.

Records and Administrative Support

• Maintain organized physical and electronic records, oversee retention and secure destruction, and coordinate information flow to accounting to support accurate recording and reconciliation, including limited trust accounting administration.

This is only a brief overview of responsibilities of this role. Please review the full Job Description and Company Overview to learn more.

Are you our ideal Corporate Legal Assistant?

• Proven experience in corporate legal administration, governance support, or paralegal roles.
• Experience with BC Online, Land Titles, or similar registry systems (or can learn quickly) and you are comfortable managing complex records across multiple entities.
• Proficient with core business software, including Microsoft Office (Word, Excel, Outlook), Microsoft Teams, and experience using corporate records and minute book management software (for example, MinuteBox or similar platforms).
• Highly organized, methodical, and detail-oriented and understands the importance of confidentiality, accuracy, and compliance.
• Works well independently, follows established processes, and values stability, structure, and long-term contribution over variety or visibility.
• Comfortable interacting with lawyers, accountants, regulators, and internal stakeholders.

We would love to hear from you!

To learn more about the role, the dynamic company you will be joining, their diverse portfolio, and their values, please review the full Job Description and Company Overview to ensure alignment. If  you want to be considered for this unique opportunity, please send a resume that clearly outlines your related experience and abilities to TallSky Consulting. A cover letter outlining your alignment with the role is highly recommended. This is an in-office role in Victoria, BC.

We thank all candidates who apply; however, after initial acknowledgement of application, only those selected for further consideration will be contacted.