Executive Assistant

We have an exciting in-office opportunity in Victoria, BC, for an experienced Executive Assistant to partner directly with the President and Founder of the Abstract Group of Companies. In this trusted role you’ll provide comprehensive support that ensures the executive’s professional and personal commitments are handled with efficiency, discretion, and care. This role is perfect for someone who excels at managing diverse responsibilities and takes pride in overseeing both professional priorities and personal tasks with the same level of care and attention to detail.

If you take pride in ensuring every detail – whether executive or personal – is handled seamlessly, this will be the opportunity you have been seeking.

Every day will be different! You may be:

• Providing comprehensive administrative support to the President, including calendar management, meeting coordination, correspondence, and document preparation.
• Serving as a primary contact, managing communications and ensuring a smooth workflow for daily operations.
• Coordinating travel for the President and the Executive Team.
• Managing personal tasks, including online shopping, household coordination, family travel planning, and booking personal appointments (health, wellness, events)
• Organizing personal events, such as family vacations, celebrations, and social gatherings
• Liaising with internal teams and external contacts to prioritize the President’s time and projects
• Anticipating needs and proactively addressing challenges before they arise

What our client offers you:

• A highly competitive compensation package including a salary of $80,000 – $100,000 (commensurate with related experience)
• 4 Weeks of vacation
• Extended health, dental, and vision coverage
• Opportunity to be part of a vibrant, innovative company that values initiative and personal growth
• Parking at their centrally located office (with many lunchtime options nearby)

The Executive Assistant we are looking for brings:

• Proven experience as an Executive Assistant, Personal Assistant, or Office Manager, with a minimum of five (5) years of experience supporting a senior leader in a fast-paced environment
• Related post-secondary education is preferred
• Tech savvy, with advanced proficiency in MS Office and Office 365, and a desire to utilize the latest office technologies to improve efficiencies
• Basic legal knowledge (e.g. reviewing contracts or coordinating with legal teams) is an asset
• A valid driver’s license and vehicle is required

Skills and Attributes that will help you thrive:

• Demonstrated ability to multitask, prioritize daily workloads, and work in a self-directed manner
• Outstanding organizational and time management skills
• A personable, positive approach, and excellent verbal and written communications skills
• A proactive, problem-solving mindset, with the flexibility to adapt to changing needs
• Demonstrated ability to exercise discretion and confidentiality

How To Apply:

If you believe you are the standout candidate we are looking for, we encourage you to submit your confidential application to TallSky Consulting.
PLEASE NOTE: Only applications that include a cover letter outlining why you are the ideal fit for this unique role will be considered.

This opportunity will remain open until a suitable candidate is found. We thank all applicants who apply; however, after initial acknowledgment, only those selected for further consideration will be contacted.