Office Administrator

If you are a highly organized Office Administrator who thrives in a dynamic environment and can navigate shifting priorities with confidence and composure, this in-office role based in Victoria, BC may be the perfect fit for you.

STR-SpeechTech Ltd. (STR) is a leading developer and supplier of mission-critical voice and text generation systems for the air traffic management industry.  STR has been committed to delivering high-quality speech and signal processing products to customers worldwide for over 30 years.

STR is seeking a self-motivated and detail-oriented professional who thrives in a collaborative, fast-paced, and ever-evolving team environment. Exceptional interpersonal and communication skills are essential for success in this role.

Why Join STR?

This role touches all areas of the organization from leadership support to project coordination, making it a great fit for someone who is naturally curious, self-motivated, thrives on variety and enjoys being at the center of it all.

Working at STR, you’ll enjoy a range of benefits and rewards that support both your professional and personal well-being. Here is a glimpse of what you can expect:

• Competitive Compensation: Annual salary of $52,000–$58,000 based on a 40-hour work week, commensurate with skills, experience, and education.
• Extended Benefits: Comprehensive benefit coverage including, paid vacation, sick time as well as Health, dental, AD&D and Life Insurance after completion of the applicable waiting period.
• Culture: A collaborative and cohesive team approach to everything we do.
• Location: Central office location just outside the downtown core of beautiful Victoria, BC.

What does a day look like as an Office Administrator with STR?

Reporting directly to the CEO, the Office Administrator acts as the central hub of the organization – ensuring smooth day-to-day operations, coordinating effectively with internal team members, and representing STR with professionalism in all interactions.

Office Management & Administrative Support

• Serve as the first point of contact for phone, email, and in-person visitors, ensuring a professional and welcoming experience.
• Oversee daily office operations, including ordering kitchen & office supplies and maintaining a clean, organized work environment for all staff and visitors.
• Coordinate travel arrangements, accommodation, and meeting logistics for staff and visitors.
• Provide administrative support to the CEO and other team members, as directed, including scheduling meetings, managing correspondence and assisting with special projects.

Project Operations and Team Support

• Prepare, maintain and organize records for product and documentation shipments to international customers.
• Coordinate shipping and customs clearance documentation for the import/export of goods.
• Manage the shipping and receiving of internal equipment and customer project hardware, including coordinating couriers, tracking shipments, and ensuring proper documentation.
• Support internal communication and assist in coordinating team events or meetings.
• Organize and prepare for customer visits, including occasional off-site errands.
• Assist with the preparation, formatting, and organization of documents and reports.

Bookkeeping Support

• Perform administrative tasks to support bookkeeping activities, including organizing receipts, preparing expense forms, tracking timesheets, and maintaining filing systems.
• Ensure all required information is organized and accessible to support accurate recordkeeping and financial processes.

This is only sampling of what your day may hold.  Please review the full Job Description for more information.

Our ideal Office Administrator brings:

• Diploma or degree in business administration or a related field.
• 2+ years of experience in office administration, or a similar role.
• Strong computer skills with proficiency in Microsoft Office, particularly Word, Excel, and Outlook; familiarity with PowerPoint and Teams is an asset.
• Experience using Google Workspace tools (e.g., Gmail, Google Calendar, Docs, Sheets, Drive) for communication, scheduling, and collaboration.
• Valid Class 5 driver’s license and clean driver’s abstract.
• Ability to physically manage equipment and supplies, e.g. lift upwards of 25 pounds.

Additional Experience, Skills and Abilities that will help you thrive:

• Experience with Sage 50 or general familiarity with bookkeeping principles.
• Experience with international shipping (FedEx, freight forwarding, etc.).
• Excellent organizational and time management skills with a proven ability to work independently.
• A willingness to learn new systems and software tools.
• Excellent interpersonal skills with the ability to work with employees, clients and contractors of all levels.
• Pro-active, solutions-oriented with a strong ability to resolve issues as they arise.
• Familiarity with document formatting and light technical documentation support.

We would love to hear from you!

After reviewing the full Job Description, please forward your cover letter and resume that clearly outline your related experience and skillset to TallSky Consulting. We look forward to receiving your confidential application.

This position will remain open until it is filled. We thank all applicants; however, after the initial acknowledgement, only those selected for further consideration will be contacted.