Office Administrator

If you are an Office Administrator who notices the small details and thrives when “getting things done” this new part-time role in Saanich, BC, with our established client, Quester Tangent, may be exactly what you have been hoping for. Our ideal candidate thrives in dynamic, fast-paced roles that require creative problem-solving, multitasking, and a commitment to fostering a positive office culture.

Quester Tangent has had the privilege of being at the forefront of the train technology industry for over 30 years. Based on Canada’s beautiful Pacific Coast, their talented team takes pride in helping to make smarter and more connected trains through every stage of the lifecycle – from design to ongoing support. Their leading-edge solutions help enhance public transit systems across North America, making travel safer, more efficient, and comfortable for everyone.

When you join Quester Tangent you will be joining a closely-knit team that is passionate about the work they do and the positive impact it has on transit systems. If you would love to contribute to meaningful change in the world’s transit networks, Quester Tangent would love for you to join their team.

What makes Quester Tangent a great employer?

They offer many benefits and rewards, and here is a sampling of what you can look forward to when you join their team:

• Competitive compensation of $50,000 – $60,000 for a 30-hour week (compensation is subject to relevant skills, related experience, and education)
• A part-time, permanent position with 6 hours per day, Monday to Friday, and a flexible schedule within core business hours
• Comprehensive coverage including health, dental, AD&D, long term disability, and life insurance after 3 months of employment
• Paid vacation plus one personal day per calendar quarter, and a healthy work/life balance
• Free parking
• A collaborative and rewarding team culture

What could your day as Office Administrator hold?

You will play a crucial role in ensuring the smooth and efficient functioning of the Quester Tangent office environment. Reporting to the HR Manager, this position involves managing day-to-day office operations, including coordinating meetings, managing office supplies, assisting with HR-related tasks, and maintaining common office areas. This will include:

Office Administration

• Maintain office supplies inventory and order materials (paper, pens, printer ink, etc.), and business cards for management and client-facing roles.
• Book venues for meetings, events, and conferences, and organize catering for visiting clients.
• Support social events by scheduling, organizing, and assisting with set-up/take-down, including meeting notes.
• Handle phone calls, emails, and inquiries, maintaining a positive, helpful relationship with clients and visitors.
• Ensure office filing systems are organized, secure, and up to date.

Building Maintenance

• Maintain the office kitchen, restocking supplies (e.g., milk, coffee, snacks), and ensure the fridge is regularly cleaned out.
• Schedule and monitor building cleaning with third-party services.
• Coordinate office-related maintenance issues with site support (e.g., repairs, technical problems).

Human Resources

• Send welcome emails to new hires with essential information for their first day.
• Coordinate with IT to ensure new hires have necessary access, equipment, and login credentials.
• Set up new hire desks with required equipment and supplies (e.g., computer, pens, paper).
• Provide an office tour, introducing new hires to key staff and departments.

This is only a very small sampling of what your day may hold. Please be sure to review the full Job Description.

Our ideal Office Administrator brings:

• High school diploma required, associate’s degree or higher in Business Administration, Human Resources, or a related field preferred. Equivalent combination of education and experience will be considered.
• 2-3 years of experience in office administration, HR support, or a similar role.
• Proficient in office software (e.g., Microsoft Office Suite, SharePoint, HRIS Systems).

Additional Experience, Skills and Abilities that will help you thrive in the role:

• Strong multitasking, prioritization, and time management skills.
• Ability to handle administrative tasks with attention to detail, ensuring smooth office operations.
• Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
• Proactive, solutions-oriented with a strong ability to resolve issues as they arise.

We would love to hear from you!

After reviewing the full Job Description, please forward your resume that clearly outlines your related experience and skillsets to TallSky Consulting. We look forward to receiving your confidential application!

This position will remain open until it is filled. We thank all applicants; however, after the initial acknowledgement, only those selected for further consideration will be contacted.