Renewals and Finance Coordinator

TallSky Consulting is excited to be supporting the search for a part-time Renewals and Finance Coordinator for our established and growing privately held technology client based in Victoria, BC. This is a remote role with a preference for candidates already based in Victoria or Vancouver. Strong candidates based in Western Canada may also be considered.

In this new Renewals and Finance Coordinator opportunity you will play a critical role in protecting recurring revenue by leading customer renewals and supporting accurate, timely financial operations.

Does this describe you?

Are you a detail-driven professional who knows how to manage customer renewals with confidence while keeping financial operations accurate and on track? Do you take pride in clear communication, follow-through, and helping ensure revenue flows smoothly in a subscription-based business? Would you love to grow your career in a small company where your ownership of renewals, billing accuracy, and customer communication directly supports cash flow and business stability? If you have answered “yes” to all these questions, keep reading!

Why would you consider this opportunity?

The company you will be joining cares deeply about how their team works together. Their values include kindness, curiosity, clear communication, and they support one another through learning, growth, and change. They believe that people do their best work when they feel respected, trusted, and included, and their culture reflects that.

Are you seeking a part-time role with flexibility? This part-time role offers significant flexibility in how your hours can be structured. With an expected commitment of 24 to 32 hours per week, hours can be arranged to suit the right candidate. That could mean 3 or 4 full days per week or shorter hours across five days. The full-time equivalent salary range (based on related education and experience) is $67,000 to $78,000 for a 40-hour work week. That translates to approximately $32 – $37 per hour, with part-time compensation adjusted accordingly. Profit sharing is also included, and additional benefits include medical, dental, life insurance and long-term disability, 3 weeks of vacation, and room to grow.

They also offer a fully remote work environment built on trust and flexibility with plenty of opportunities to learn and expand into new areas as they scale. In addition, you will be joining a collaborative team that values thoughtful communication, shared wins, and appreciates work-life balance.

Key responsibilities of the Renewals and Finance Coordinator include:

• Customer Renewals: Own end-to-end customer renewals, including timelines, customer communication, quotes, and documentation.
• Customer Communication: Serve as the primary point of contact during renewals, including navigating pricing changes with professionalism and care.
• Billing and Cash Flow Support: Track renewals, payments, and delinquent accounts, following defined re-engagement processes.
• Accounting Support: Assist with accounts payable/receivable, expense processing, reconciliations, and payroll-related documentation under the guidance of the Finance Manager.
• Reporting and Systems: Maintain accurate renewal and financial records across accounting systems and HubSpot; provide basic metrics and summaries to support forecasting.
• Process Improvement: Identify opportunities to improve accuracy, efficiency, and scalability across renewals and finance workflows.

This is only a small sampling of what your day will hold. Please review the full Job Description to learn more about this new role.

Required Education and Experience:

• Diploma or bachelor’s degree in accounting, bookkeeping, business administration, or a related field (or equivalent experience)
• 3+ years of experience in a bookkeeping, accounting support, or finance coordination role.
• Experience managing subscription renewals, invoicing, or recurring billing processes.
• Hands-on experience with accounting software (e.g., QuickBooks Online or similar).
• Experience working with CRM systems (e.g. HubSpot) is an asset.
• Exposure to payroll support, GST/PST filings, or year-end preparation is considered an asset.

Required Skills and Abilities:

• Strong attention to detail and accuracy in financial and customer-facing work.
• Clear, confident communicator, including during sensitive renewal or pricing conversations.
• Comfortable managing recurring deadlines and multiple priorities independently.
• Able to handle confidential financial and customer information with professionalism.
• Collaborative mindset and ability to work closely with an internal Finance Manager and cross-functional teams.

How to Apply:

Please review the full Job Description to learn more about the role. IMPORTANT: To be considered for this role, please include your resume and a paragraph (less than 200 words) that sells us on why you are our ideal candidate. Please send both to TallSky Consulting or use the Apply button below. This is a remote role with a preference for candidates already based in Victoria or Vancouver. Strong candidates based in Western Canada may also be considered.

We thank all candidates who apply; however, after initial acknowledgement of application, only those selected for further consideration will be contacted.